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+---
+title: "Treat your email right. Kat-arena"
+mobile_menu_title: "Treat your email right"
+date: 2022-06-30
+Author: "Katerina"
+description: "Kat-arena is trying to make sure her major internet identification, the email, is secured nicely. but getting rid of spam for free is not that easy."
+series: [ "Kat-arena" ]
+categories: [ "software", "privacy" ]
+tags: [ "email", "privacy", "tracking", "Free Open Source Software", "FOSS" ]
+news_keywords: [ "email", "privacy", "tracking", "Free Open Source Software", "FOSS", "webmail", "webmail system" ]
+---
+
+# Treat your email right
+
+Email was born as a more convenient and rapid way to exchange messages
+in an attempt to replace physical letters.
+Indeed, this is what has happened in the 50 years that passed since its inception.
+Nowadays email is considered an absolute basic communication medium.
+It is required for accessing almost any digital, and sometimes physical, service
+(even the dentist asked for my email address!).
+As such, an email address may convey more personal details than a physical one.
+
+So, today seems like a good time to update your email safety.
+
+Your email address is split in 3 major parts
+(as specified by [RFC-5322](https://datatracker.ietf.org/doc/html/rfc5322#section-3.4.1)):
+
+```goat { width=400 height=240 }
+ .-------------------------. .-----------.
+ |username (the local-part)| |Domain name|
+ '---+---------------------' '-+---------'
+      \                       /
+       \                     /
+        username @ domain.com
+                 |
+                 |
+        .--------+----------.
+        |at-sign separates  |
+        |username and domain|
+        '-------------------'
+```
+
+Usually the domain name conveys information about your affiliation or your email
+service provider.
+
+Having multiple emails, unaffiliated with a company,
+is a common way to protect your digital privacy, improve decentralization
+of the Internet, and help confining and reducing spam.
+
+To put it in Lorenzo Cogotti's words:
+
+> The strategy works by making it harder to associate different services'
+> subscriptions together by a single email address, reducing the chance to
+> track you. Keep in mind though, that other information may still be used
+> to link them together (e.g. there's still your phone number).
+
+## Some basic tips
+
+Let's cover some basics on how you can improve your safety even with
+non Free and Open Source (FOSS) email solutions.
+
+* To minimize tracking, don't open your inbox inside a browser
+  (**webmail** **client**), prefer installing specific software
+  (**mail client**, **email reader**).
+  Otherwise, the safety of the inbox contents is in the hand of the browser
+  as much as the email provider.
+* Avoid sending "heavy" files or any important document via email.
+  The first ones have a high chance of never reaching the recipient due to
+  attachment filters. While the other ones may be scanned automatically by your
+  email service provider or accessed in case your email password's leaked.
+  Some alternatives are, for example, file-sharing platforms with restricted
+  access or actual physical devices.
+* Use different accounts for social media authorization,
+  e-commerce and subscription services. Do not share this email anywhere.
+  The same goes for deliveries.
+* For any suspicious website or one-time promo solutions,
+  consider an auto-generated email with an automatic verification function
+  (below).
+
+This won't be enough to ensure you won't receive spam.
+In practice, we have to accept nothing on the Internet can guarantee you a 100%
+spam-free life, unless you use services expressly designed to fight spam and
+promo emails. However, it will make the lives of those who are trying to
+reach you, for this reason, a bit more complicated.
+
+## What about email service providers?
+
+This partially settles the problem with other services using email addresses to track us,
+but what if we suspect **the email service provider** is the one scanning us?
+
+Probably, the best bet would be configuring your own mail server.
+Unfortunately, it cannot be considered gratis or easy, but if you are a
+business owner or an enthusiast it may be viable.
+Creating a domain is not enough, as managing emails needs storage space
+on a server. Which practically means buying a piece of hardware.
+Prices range from 30 to several thousands euros, with the basic options being
+a good solution for small initiatives and individuals.
+For some business owners, the hardware price and the increase in energy bills
+may justify renting a server.
+Though, running it still requires advanced knowledge and maintenance.
+
+The average user may look for simpler solutions, like relying on existing
+servers provided by dependable mail service providers.
+Surely, it is not that easy.
+
+Let's introduce a sad fact about our world.
+
+> Nothing is gratis.
+
+As we have just seen, running a mail hosting server is not trivial.
+It involves expensive hardware, complex knowledge, storage space,
+disaster recovery plans, web traffic distribution and Internet domain management,
+to name a few, - so, it is naïve to expect it all free of charge.
+
+In fact, it is not.
+Even when there is no subscription fee, one should look for a more complex one.
+Most "gratis" mail services actively track their users' data,
+for further monetization, such as targeted advertising.
+In other words, some mail servers may scan your emails or share the history of
+your message with third parties and governments.
+This practice is not considered illegal, as some of this data is
+not regarded as personal or sensitive.
+Plus, a user should be aware of everything as they are always welcome to read
+the 20+ pages of Privacy Notice to understand how their data is treated
+(and do not forget to check yearly privacy updates timely).
+
+Additionally, big famous mail servers are the most popular targets of attacks
+and consequent password leaks, plus their email addresses are easier to guess.
+As for smaller ones, if you are unsure where to look, it is not obvious to
+avoid third-party involvement and ensure data safety.
+For example, numerous services still use ReCaptcha, a service by Google
+(the existential "I am not a robot" thing).
+
+So, it is important to stay informed and make sure you understand how the
+service treats your data and who can access it.
+
+The [Free Software Foundation](https://www.fsf.org/resources/webmail-systems) provides some interesting insights on the subject.
+
+Stay informed, and stay safe!
+
+Katerina